Project Management Services

Project Management Services for your upcoming Villa or Hotel construction project. We understand the complexities involved in bringing such a significant development to fruition, and we are confident that our expertise and systematic approach will ensure the successful and efficient delivery of your vision, from initial concept to final handover.

This outlines our understanding of your project requirements, our scope of services, and our approach to project management

Our specific objectives include:

Managing the project lifecycle
Facilitating effective communication and collaboration between investors, designers, contractors, and government agencies.
Ensuring adherence to the project schedule and budget.
Maintaining rigorous quality control throughout the design and construction phases.
Mitigating risks and resolving issues proactively.
Providing transparent and detailed reporting to the investor on project progress, financials, and key performance indicators.

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1st Stage Design Process Management

Conceptual Design Phase:

Facilitating meetings and workshops to define the project brief and objectives.
Coordination and management of the conceptual design team.
Review and feedback on initial design concepts and presentations.

CAD and Rendering Phase:
- Managing the development of detailed CAD drawings and 3D renderings.
- Ensuring design compliance with project requirements and regulations.
- Facilitating design reviews and incorporating investor feedback.
Construction Document Phase (Executive Plans):
- Overseeing the preparation of comprehensive architectural executive plans, including all necessary details and specifications for construction.

Specialized Consultant Coordination:

MEP (Mechanical, Electrical, and Plumbing) Engineering:

Coordinating the engagement of qualified MEP consultants.
Managing the development of MEP design documentation and specifications.
Reviewing MEP plans for compliance and integration with the overall design.
Provide PLN (Electrical line)

Structural Engineering:

Coordinating the engagement of qualified Structural engineers.
Managing the development of structural design documentation and calculations.
Reviewing structural plans for safety, efficiency, and compliance.

BOQ (Bill of Quantities) Preparation:

Coordinating with quantity surveyors to develop a detailed Bill of Quantities based on the approved construction documents.
Ensuring accuracy and completeness of the BOQ for effective cost control and contractor tendering.

Landscape Architecture:

Coordinating the engagement of qualified landscape architects.
Managing the development of landscape design plans and specifications.
Ensuring landscape design aligns with the overall project vision and sustainability goals.

Government Approvals and Permits:

Identifying all necessary government approvals and permits required for the construction project in Indonesia.
Managing the application and approval process, coordinating with relevant government agencies to ensure timely acquisition of all required documentation.
Documents needed: Surat Keterangan usaha, Keterangan batas sandingan, BKPRD, REKOMTEK, UKL-UPL, IMB-IPPT, INZIN Operational.

2nd Stage Contractor Tender Coordination

Pre-qualification of Contractors:
- Developing pre-qualification criteria and managing the pre-qualification process.

Tender Document Preparation and Distribution:
- Preparing comprehensive tender documents, including the BOQ, Technical Clauses book, and contract conditions.
- Managing the distribution of tender documents to pre-qualified or identified contractors.

Tender Evaluation and Comparative Analysis:
- Receiving and evaluating contractor bids based on predefined criteria (price, experience, technical capabilities, etc.).
- Preparing a detailed comparative analysis report of the received bids.

Contractor Meetings and Negotiations:
- Facilitating meetings with shortlisted contractors for clarifications and negotiations.
- Assisting in the finalization of the construction contract.

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3rd Stage Construction Management

Contractor Selection and Management:
- Finalizing the selection of the main contractor.
- Establishing clear communication channels and protocols with the contractor.
- Monitoring the contractor's performance against the project schedule and contract terms.

Quality Control:
- Developing and implementing a comprehensive quality control plan.
- Conducting regular site inspections to ensure compliance with quality standards and specifications.
- Managing the process of identifying and rectifying any defects or deficiencies.

Budget Management (including Contractor Payments):
- Monitoring project expenditures against the approved budget.
- Reviewing and certifying contractor payment applications based on work completed and milestones achieved.
- Managing variations and change orders in accordance with the contract.
- Providing regular financial reports to the investor.

Project Scheduling and Monitoring:
- Developing and maintaining a detailed project schedule using appropriate project management tools.
- Monitoring progress against the schedule and identifying potential delays.
- Implementing corrective actions to mitigate delays and keep the project on track.

Site Meetings and Coordination:
- Chairing and managing regular site meetings with the contractor at least once a week.
- Facilitating effective communication and problem-solving.

Risk Management:
- Identifying potential project risks and developing mitigation strategies.
- Proactively addressing and resolving any issues that arise during construction.

Reporting to the Investor:
- Providing regular progress reports to the investor, including updates on schedule, budget, and quality.
- Presenting contractor payment certifications for investor approval.
- Providing comprehensive economic control reports, detailing project expenditures and financial status.
- Preparing a final project completion report.

Project Approach

Our approach to this project will be based on industry best practices and a proactive, collaborative methodology. We will utilize a structured framework to manage all aspects of the project, ensuring clear lines of communication, accountability, and efficient decision-making.

Key elements of our approach include:

Strong Communication: We believe in maintaining open and transparent communication with all stakeholders. We will establish regular reporting mechanisms and be readily available to address any concerns.
Proactive Problem Solving: We will proactively identify potential issues and develop effective solutions to minimize their impact on the project.
Detailed Planning and Organization: We will develop comprehensive project plans and schedules to ensure all tasks are clearly defined and tracked.
Rigorous Monitoring and Control: We will continuously monitor project progress, budget, and quality to ensure adherence to project goals.
Utilizing Technology: We will leverage project management software and tools to enhance efficiency, communication, and reporting.
Focus on Client Satisfaction: Our ultimate goal is to ensure the successful delivery of your hotel project and your complete satisfaction with our services.